How We Work - H2-Academy LLC a Software Company

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Our Process
How We Work:
We work primarily using the Scrum agile methodology for projects.  This process has been proven to help managed risk in development projects and has been used for both large and small development teams.  With this process there are 5 essential steps and I will list them below:

  • Free Initial review:  This is done to determine the vision and high-level key deliverables for the project.  We also discuss release planning and the timeframe key deliverables are needed.  When complete we will know what pricing model will be used and a rough order of magnitude estimate.  We also will agree that the effort is worth moving on to create a full estimate.  You will commit to paying 10% of the mutually agreed on estimate due at the completion of the Plan and Estimate phase.
  • Plan and Estimate:  In this phase we will document the processes, the inputs, handoffs, and outputs. Create user stories and tasks.  Estimate the effort and duration for each of the tasks.  Create the schedule of tasks and work packages based on priority.  Finalize the budgetary cost estimate and schedule for deliverables.  Agree on the sprint cycle and schedule project reviews and payment schedule.  A typical schedule will be that 50% of each deliverable will be paid when it's prototype is accepted and the remaining 40% is paid when the deliverable is complete and accepted.
  • Implementation:  During implementation we will have a short daily discussion to ensure there are no issues that need to be addressed.  This will be scheduled either at the beginning or end of day in accordance with your schedule.  At least weekly we will review what has been completed and ensure that all priorities are still relevant.  If things need to change we will address as needed.
  • Review and Retrospect:  In this phase deliverables are prototype and delivered.  The work is tested and validated as needed.  Payments for 60% (10% at planning and 50% at Prototype = 60%) of the deliverable cost will come due.  Once complete we look at all the work done to date and see if there is anything we can do to streamline and make more efficient.  Ask questions like is everything working as intended?  How can we better eliminate bugs in integration?  What would make this more productive? Etc.
  • Final Release:  This is when the project and all deliverables have been completed.  The last payment is due of the final 40% of the project.  Also, since I want to always be improving we will have a final retrospect to capture improvements to the overall process and give feedback.

Using this method helps balance risk for all concerned with the project.  After spending considerable effort to estimate the project we get 10% of the project cost which help breakup cost for you.  As each deliverable is prototyped you pay up to the 60% level.  Upon completion of the project you pay the remaining 40% of the project cost.  For example:  Project of 5 deliverables at $1,000 each, for a total estimate of $5,000. At completion of Plan and Estimate $500 is due, at sprint 1, 2 deliverables are prototyped and 1 complete, so due is $1,500, at the end of sprint 3, the previous 2 proto type are complete and the remaining 2 are prototyped, you would be billed $1,000 bringing the total paid to $4,000, at the end of sprint 4 all are complete and accepted your final bill is $1,000.

If your needs fall outside of what would normally be a project or you prefer to have dedicated time to your effort we can do Time and Materials work as needed.
16238 Ranch Road 620
Suite F-309
Austin TX 78717
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H2-Academy LLC A Software Company
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